- Why do we collect your personal data?
- What do we do with your personal data?
- Will we do other things with it in the future?
- What if you do not provide information or consent?
- What do we do to ensure the security of your information?
- What are your rights of access to your data?
- What will we not do with your data?
Privacy notice - Coordinators
Note: 'we' = Mahabba Network; 'you' = you, the individual
1. Why do we collect Your personal data?
The Mahabba Network cannot exist without the time and efforts of those at its grassroots. The coordinator or team at the heart of each local Mahabba group is essential for driving prayer and interest.
This is in line with our aims to be a Network made up of everyday Christians loving and engaging with Muslims across the UK.
If you are at the point where you want to take the step of becoming a designated coordinator to draw a Mahabba group together to pray within our Network, this notice is meant to inform you about data.
We operate an induction process for new coordinators of Mahabba groups, as part of which we ask for some personal data.
Primarily, this is so that we can communicate with each other, as behind prayer, this is the second most important aspect of the Network!
2. What do we do with your personal data?
We provide lots of support for coordinators and their groups, including a dedicated Regional Facilitator. As such, we will pass on your contact details as part of you joining the Network, but according to strict procedures.
The Facilitator will then be in touch with you fairly regularly as you get settled, and then from time to time, depending on your needs.
The Facilitator will see all of the information that you provide as part of your induction process.
When you decide to become a coordinator, we ask for some information which we store on a service operated by Donorfy, which is essentially our our database.
It also operates as our donations processor.
This is so that we can keep an accurate record of how many Mahabba groups there are and communicate with you as the contact person for your particular group.
We predominantly use e-mail to communicate with you, but also phone and post from time to time, or if you request resources, for example.
As such, we collect your title, first name, last name, e-mail, phone and address.
It is possible to alter your communications preferences, but as we want to stay in touch regularly to support you in your role as coordinator, we ask that you keep communications channels open!
If you want to setup a separate Mahabba e-mail address for the purpose of running the group, many groups do so, and some find it helps prevent things getting muddled.
After your details are entered onto Donorfy, your e-mail is automatically added to a maillist on MailChimp.
MailChimp is the service we use to write, design and send e-mails to our coordinators.
We use MailChimp to do so from time to time for specific announcements or important events that are directly relevant to your role as a coordinator.
MailChimp allows us to communicate by coordinators in regions so that we can be more specific and relevant to you.
Please note, that you will not receive the main, regular newsletter that we send out every one to two weeks (you can sign up to this elsewhere on the website) or be added to any other lists.
It is possible for you to unsubscribe from at any time from the MailChimp list, although if you do so it will mean that you miss out on important news and information.
3. Will we do other things with it in the future?
We do not do anything with your data other than use it in order to communicate with you about your role as the coordinator of a local Mahabba group.
In practice this might be more or less frequently, depending on your needs, what you are doing locally and how happy you are.
You might get a call once a quarter or so from one of our team in The Hub to check that all is well and ask whether there is anything we can do to help.
As you can see, your data is essential for allowing us to support you and ensure that you are part of a vibrant community.
We will not use it to send you other newsletters or marketing in the future or contact you about anything unrelated to your coordinator role.
4. What if you do not provide information or consent?
To be involved with the Mahabba Network as a coordinator of a local group, you will need to submit your details, as specified above.
If you do not, it will make it very difficult, but not impossible, to be part of the Network; many coordinators thrive on the support, advice and counsel that we offer through our teams.
At the time of you induction, we provide a clear note (linking to this page you are reading) indicating that we will process your data in order to fulfil your request.
5. What do we do to ensure the security of your information?
- We do not store any of your personal information on our website
- We use two-factor authentication where possible to add an extra layer of security to protect data
- We use a secure password manager to store passwords and log in to services - we do not recycle short, insecure passwords across multiple sites!
- We do not share login credentials between members of our team, but set appropriate permissions for access where needed to ensure that your data is not compromised
- We keep our security settings up to date to ensure that if there is a breach, we can quickly rectify it or regain access to accounts
6. What are your rights of access to your data?
- We operate according to the legislation on data protection, which means that you have the right of access to your data which we store and process
- You have the right to request that we provide this
- We will do so free of charge and in a commonly-used or machine-readable format
- If you would like us to delete or provide your data electronically, please submit an access request
7. What will we not do with your data?
- When you complete the induction as a coordinator, we will:
- Not automatically add you to any other mailing list, other than the coordinators' one
- Not share your data with third-parties, other than with our facilitation team for the purpose of your role
- Not contact you about matters unrelated to your role